The Minutes of the Annual General
Meeting of Eye Parish Council, held in the Leeds Hall, High Street, Eye
on Thursday 19th May 2011 at 7.15pm – following the Annual Parish
Meeting
Attendees:Mr N Briers, Mr R Butterwick, Mr S Duffy, Mr A Goodsell,
Mr T
Hitchborn, Mr M Holmes, Mrs
A Miller, Mr A Short and
Mr A Smith,
75) Election of Chairman
Mr M Holmes
was proposed as chairman by Mr N Briers and seconded by
Mr T
Hitchborn. All agreed.
Mr Holmes
signed the Chairman’s declaration of acceptance of office
76) Election of Vice-Chairman
Mrs Miller
was proposed as Vice-Chairman by Mr A Smith and seconded by
Mr N
Briers. All agreed.
77) Apologies for Absence
Mr R Brown, Mr T Gee, Mr D
Jackson, Mrs A Meadows, Coun D Sanders and
PCSO E Buddle.
78) To appoint members to serve on the following
working parties -
a.
Allotments
Mr M Holmes, Mrs A Miller, Mr A
Smith
b.
Planning
Mr
M Holmes, Mrs A Miller, Mr A Goodsell, Mr T Hitchborn, Mr A Short and
Mr A Smith
c.
Cemetery
Mr
M Holmes, Mrs A Miller, Mr N Briers, Mrs A Meadows and Mr A Smith
d)
Finance
Mr M Holmes, Mrs A Miller, Mr N
Briers, Mr R Butterwick, Mr T Gee,
Mr A Goodsell, and Mr T Hitchborn
e) Leeds
Hall, Leisure & Amenities
Mr M Holmes, Mrs A
Miller, Mr R Brown, Mr R Butterwick, Mr S Duffy,
Mr D Jackson and Mr S Short
79) To appoint representatives to the following
bodies -
a. Eye
Youth Centre Management Committee
Mr
A Short
b. Parish
Council Association
Mr
A Goodsell
c. Eye
Community Association
Mr
S Duffy and Mr D Jackson
d. Eye
United Sports & Social and Junior Football Clubs.
Mrs
B Stanojevic
e.
Dogsthorpe Landfill Site Liaison Committee
Mr
R Brown and Mr T Hitchborn
f.
Eyebury Quarry Landfill Site Liaison Committee
Mrs
A Meadows and Mr A Smith
g. Pode
Hole Quarry
Mrs
A Meadows and Mr A Smith
h. Eye
Green Nature Reserve Management Committee
Mrs A Miller and Mrs A Meadows
i.
Neighbourhood Police Panel
Mrs
A Meadows, Mr R Butterwick and Mrs B Stanojevic
j.
Emergency Flood Co-ordinator
Mr
N Briers
Usual Business –
80) Declaration of Interests
Item 89 –
Mr A Short
81) Items for City Councillors
None
82) Minutes of the meeting of 21st April 2011
Correction
– Item 56 line 16 should read City and not Parish
Correction
- Item 66 line 4 should read company and not copy
The minutes
were then signed as a true record.
83) Matters Arising – Not included in this
agenda
Letter from
Royal Mail, Anglia Region confirming that the Post Office in Eye is
contractually obliged to continue to offer the postal packet collection
service. The Parish Council will monitor this.
This week’s
local paper did mention that The Neighbourhood Councils are being
renamed – at what cost?
84) Policing
Neighbourhood Watch meeting held on 28/4/2011. The Probation Service
attended and gave a short talk on the Community Pay Back Scheme.
Assistance with gardening or other projects can be given – please
contact PCSO Buddle.
The next
Neighbourhood Policing Panel will be held on Tuesday 24th May
at 7pm at the Manor Farm Community Centre, Eye.
Warning of
bogus charity collectors operating in the area.
The show
home on the Larkfleet site in
An orange
light was removed from the top of a works vehicle in Waltham Walk
85) Finance
(i) Accounts for Approval of Payment
Creditor |
Voucher
Number |
Details |
Nett |
VAT |
Total |
Chq
No |
|
Mrs B Stanojevic |
17 |
Wages - April |
£644.16 |
- |
£644.16 |
2124 |
|
Mrs S Short |
18 |
Wages - April |
£420.00 |
- |
£420.00 |
2125 |
|
Mr B Lucken |
19 |
Wages - April |
£322.52 |
- |
£322.52 |
2126 |
|
Mrs J Fisher |
20 |
Wages - April |
£151.35 |
- |
£151.35 |
2127 |
|
Biffa Waste Services |
22 |
Refuse – L/Hall - Cemetery |
£49.80 £70.68 |
£24.10 |
£144.58 |
2134 |
|
Marlow Gardner & Cooke |
23 |
Vehicle insurance renewal |
£316.62 |
- |
£316.62 |
2135 |
|
Soc Local Clerks |
24 |
Annual membership |
£106.00 |
- |
£106.00 |
2136 |
|
PCC |
25 |
Rates – L/Hall - Pavilion - Cemetery |
£233.90 £169.54 £63.41 |
- - - |
£233.90 £169.54 £63.41 |
DD DD DD |
|
Viking |
26 |
Stationary |
£61.01 |
£12.20 |
£73.21 |
2137 |
|
BT |
27 |
Telephone |
£160.67 |
£32.13 |
£192.80 |
2142 |
|
ESPO |
28 |
Stationary L/Hall switches |
£12.55 £25.30 |
£7.57 |
£45.42 |
2143 |
(ii) Finance Committee Meeting Report
Audit 2010/2011
Each member received a copy of the following -
Section 1 – Accounting Statement for the Annual Audit, Bank Reconciliation sheet
Receipts and Payments Account for the Year & Fixed Assets
The monies held from grants from last year and this year will be shown separately as it is “ring fenced” for assistance with the Leeds Hall refurbishment – approx £13,000.
The clerk is to investigate other High Interest Accounts/Yearly Bond etc once the Hall refurbishment has been sorted out to try and earn more interest.
The precept may be reduced next year – further information awaited - Parish Liaison/Neighbourhood Councils may be able to help.
We should promote the pavilion more – Eyescan/our website.
It was agreed to recommend to the full council that the figures presented are approved for the audit.
Review of Waste Collections
The clerk has looked into the costs and has found a provider that is half the costs of Biffa, the current provider. Their contract is due for renewal on 31st July and so the Finance Committee recommend changing providers then.
Allotment Rents
At the moment Full allotments are £22pa and half allotments are £11pa including water costs. Notices have been sent that rents will be reviewed. The cost is the same for parishioners and non-parishioners - pensioners are free.
It was proposed that because of the rising water costs that from next year full allotments will cost £30pa, half allotments will be £15pa with this being doubled to non parishioners ie £60pa and £30pa – will include water costs.
Pensioners will be charged half price and any new allotment holder who is a pensioner will pay the ordinary rate – no concessions.
The clerk will advertise the availability of allotments in Eyescan/website.
The half year precept has just been received.
The Parish Council have received written notification of a land rent review next year and Mr Gee has been asked to assist. He has been discussing Land Rents with Stephen Knipe - trying to establish an average rent. The rent from the Land should cover its costs The weather can have a big effect. Wait and see.
(iii) Approval of 2010/2011 Audit
The clerk read out the Statement of Assurances 1-8 and it was agreed that all
could be answered yes and that the audit for 2010/201 be approved.
(iv) Report of 2010/2011 Audit
Written report just received from Mr Wright, the Internal Auditor.
The cash and petty cash book have been checked and it is recommended that regular Bank Reconciliations are undertaken and a spread sheet format will assist with this. Recommended that higher interest deposits accounts be investigated and that the council continue to review Risk Management.
It was agreed that the above recommendations be implemented.
(v) S137 Payments - None
86) Planning Applications/Decisions
Applications:
REF:11/00269/FUL Demolition
of building and Construction of 13 2xbed 2 storey dwellings for the over
55s with community hall with parking and Amenity Space at George
Matthews House, Hodney Rd, Eye for Cross Keys Homes
REF:Installation of 1 x internally illuminated fascia sign and 1 x
internally illuminated projecting sign at unit 15
REF:11/00684/ADV Installation non illuminated sign – retrospective.
38A High Street, Eye by Larkfleet Homes.
The Parish Councils concern is that this sign adds no value to
the facility and is in the Conservation Area.
REF:11/00269/FUL Demolition
of ext building and construction of 13 no.2xbed storey dwellings for the
over 55s with community hall, ass parking and amenity space at George
Matthews Court, Hodney Rd, Eye.
No comment.
REF:11/00592/FUL
Construction of 3x4bed and 2 x 5bed detached dwellings with garages and
access at land to the Rear of 3 to 11b Crowland Road and Rear of & and 9
Green Rd, Eye Green. This application has fewer houses but larger than
in the previous application.
No comment.
Decisions:
REF:10/01601/FUL Retention
of existing temp showroom and ext of existing (A1) retail use to include
A2(office) or (B1 (office) as sole entity at Webbs Yamaha Centre, High
St, Eye. Permission Granted.
Other
planning matters -
Enforcement,
Planning Dept, PCC - Notification that investigations are ongoing on
10A
Alan Jones, Minerals and Waste Officer, PCC – Telephone call to say that Pode Hole Quarry has asked to extend their opening times, full application to follow.
Copy of letter from Stewart Jackson to Larkfleet and their response concerning the Larkfleet Development off the High Street, Eye.
87) Cemetery – Report
Letter
received requesting that a cherry tree is felled because of problems
with birds and their droppings being deposited on a nearby gravestone.
Request declined.
Mr Lucken
to be asked to cut grass in the new cemetery extension.
The plaque
for the memorial tree has been ordered.
88) Allotments –Report
Inspection
of allotments by the working party to take place on Thursday 26th
May 2011.
89) Transport, Roads and Footpaths
Request from resident and neighbours at 3A
There is currently room for 4 vehicles in the lay-by.
They may be a “covenant” or similar on the grassed area which would prevent any of the grassed area being used for other purposes. The clerk will investigate and notify the residents of her findings. Would this proposal ease the parking/congestion in the area? Do not wish to see the loss of footpath.
It is believed the cost for this would be around £25,000, the City Council have no money in its budget and there is no provision in the Parish Councils budget this year. Budget cuts are anticipated next year but how much is not known.
If the parish agreed to assist would this set a precedent for other similar areas.
The residents have surveyed their neighbours – 4 agreed and 4 made no comments, 3 have back entrances and dropped kerbs.
The position of the gulley’s in the drains in the High Street will be checked when it rains so that remedial work can take place.
If the new road isn’t open in October then the A1073 to Eye will be resurfaced ready for the winter.
The footpath in
The entrance to the Larkfleet site needs remedial work because of vehicles going up the kerb.
The 30mph signs need changing for m the 40mph signs.
New safety camera installed on
90) Leeds Hall, Recreation Ground and Amenities
–Report
Acknowledgement of the funding application for the hall received. Quotes to be sought for new aluminium doors.
Mr Holmes is to meet with the Primary school council next week to look at Play equipment for Little Close.
The clerk is to send the Head teacher the parish Council minutes by email.
The football season ends on 21st May and therefore the hot water etc will be turned off for the summer. If there is to be a football tournament during the summer the clerk will inform Mr Smith.
Summer bedding is now being planted up in our planters – plenty of watering will be required.
91) Vacancies on Eye Parish Council
Two
vacancies despite recent election.
To be held in abeyance – the clerk to check with PCC that this is
in order.
92) Environmental Matters
Eyebury
Quarry Liaison Meeting 20th April.
Meeting
dates are changed.
New permits
to be issued – Our PCSOs correct telephone number to be put on them.
93) Other Correspondence
CPALC – A
training course for members at the CPALC St Ives will be held on Monday
20th June, Monday 27th June and Monday 4th
July from 7-9.30pm. The cost
is borne by the Parish Council and members who have recently joined the
Parish Council are strongly advised to attend.
94) Outstanding Items
Do the City
Council provide new councillor training?
The clerk
has been called for Jury Service in June so the office may be be open at
the usual time but meetings will be covered.
Mr Briers
now works abroad a lot but he will attend meetings as often as he can.
The primary
school plans for expansion will soon be in for consideration.
The school
swimming pool is well used.
The plans for primary school places is being drawn up by the City
Council.
95) Next Meeting
Thursday 16th
June 2011