Eye Village Website

MINUTES of the ANNUAL GENERAL MEETING of Eye Parish Council held in the Leeds Hall, High Street, Eye

Thursday 20th May 2010 at 7.25pm – after the Annual Parish meeting.

Attendees:Mr N Briers, Mr R Brown, Mr S Duffy, Mr T Gee, Mr A Goodsell,

Mr T Hitchborn, Mr M Holmes, Mrs A Meadows, Mrs A Miller, Mr A Short,

Mr A Smith and Mrs A Walls.

Also in attendance:Coun R Dobbs, Coun D Sanders and PCSO E Buddle.

72) Election of Chairman

Mr M Holmes was proposed as chairman by Mr T Gee, seconded by Mr T Hitchborn.

All agreed.

Mr M Holmes signed the Chairman’s declaration of acceptance of office.

73) Election of Vice-Chairman

Mrs A Miller was proposed as Vice- chairman by Mr N Briers and seconded by

Mr A Smith. All agreed.

74) Apologies for Absence

Mr S Booth, Mr P Holmes and Mrs D Parkin.

75) To appoint members to serve on the following working parties –

a. Allotments

Mr M Holmes, Mrs Miller, Mrs Parkin and Mr Smith

b. Planning

Mr Booth, Mr Goodsell, Mr Hitchborn, Mr M Holmes, Mr Short and Mr Smith.

c. Cemetery

Mr M Holmes, Mr Briers, Mrs Meadows, Mrs Miller and Mr Smith.

d Finance

Mr Booth, Mr Briers, Mr Gee, Mr Goodsell, Mr Hitchborn, Mr M Holmes and

Mrs Miller.

e Leeds Hall, Leisure & Amenities

Mr Booth, Mr Brown, Mr Duffy, Mr M Holmes, Mrs Parkin and Mr Short.

76) To appoint representatives to the following bodies –

a. Eye Youth Centre Management Committee

Mr Short

b. Parish Council Association

Mr Goodsell and Mrs Miller.

c. Eye Community Association

Mrs Parkin

d. Eye United Sports & Social and Junior Football Clubs

Mrs Stanojevic

e. Dogsthorpe Landfill Site Liaison Committee

Mr Brown and Mr Hitchborn

f. Eyebury Quarry Landfill Site Liaison Committee

Mrs Meadows and Mr Smith

g. Pode Hole Quarry

Mrs Meadows and Mr Smith

h. Eye Green Nature Reserve Management Committee

Mr Brown and Mrs Miller

i. Neighbourhood Police Panel

Mrs Meadows, Mrs Parkin and Mrs Stanojevic

j. Emergency Flood Co-ordinator

Mr Briers

Members who have not indicated which committees they wish to serve will be

contacted by the clerk for their preferences.

Usual Business –

77) Declaration of Interests

None

78) Items for City Councillors

Congratulations to Councillor Sanders for retaining his seat.

At the recent General & City Council Election residents of Eye Green had to go to Newborough to vote – some were not happy with this. It is up to the Ward Councillor to challenge this. Concern was also raised that the Independent councillor’s agent was visiting polling booths and asking questions. If a breach of the electoral law has occurred then the Monitoring Officer be informed and a police investigation will take place and the findings made public.

The Environment Agency has undertaken a flood/water analysis – Mr Short has seen this document.

10A Back Lane continues to be a problem – believed to be breaching planning conditions. The problem of parking continues in Lukes Lane and the High Street because of many visitors to the above address and the Nursery staff not parking on their premises.

79) Minutes of the meeting of 15th April 2010

The insurance liability should be increased to 10m. The clerk is investigating.

All agreed that the minutes be signed as a true record.

80) Matters Arising – Not included in this agenda

Mr Duffy has read the document from the Peterborough Council for Voluntary Service and although it only costs £1 to join he could see no benefits to the Parish Council joining. All agreed.

Another insurance quote is being sought.

Letter received from Karl Hick, MD of Larkfleet. After last months Parish Council meeting he has instructed his architect and planner to amend the current application to retain a 5-bed house and adding 3 additional 4-bed houses. This will result in 5 x 3-bed houses being removed. He has written to the Leader of PCC highlighting the concerns with affordable housing and requests that those houses in non-urban areas are given to people with local family connections. The Housing Association have been requested to speak with the clerk to discuss anti-social behaviour. 45% of houses on The Meadows is affordable housing and only 17% on the Thorney Road development.

S106 agreement is in place for Linear Park and this will be for public use. At Thorney Road there are plans for 2 young children’s play areas with play equipment.

Mr Hick will visit the Parish Council if required.

The Parish Council will continue to comment on every planning application.

81) Policing

PCSO Buddle reported recent incidents - bilking from the Esso garage.

A ride on mower stolen from Eyebury Road. The advice is to make such items secure, as they appear to be stolen to order. 2 thefts from building sites, a motor vehicle and motorcycle theft. The motor cycle was recovered.

Other incidents this month – an assault, possession of cannabis and damage at Sue Ryder.

The calls to service in Bath Road has decreased – each household has been visited and warnings about anti-social behaviour given.

Cleve Place very quiet.

2 youngsters may be issued with ABCs – Behaviour contracts.

The acting head teacher at Eye Primary School is involved with the walk to school week.

Problems in Tintern Rise with quad bikes and mopeds – police motor bikes and riders dealing with this.

Ian Tobin, PCC has a meeting this month and will discuss the problem with the van parked on the High Street verge.

At the Nature Reserve there are large groups of “Europeans” gathering at weekends – last week at 11.30pm they were playing football – PCSO Buddle moved them on.

The next Panel meeting is on 2^nd June at the Duke of Bedford Hall, Thorney.

PCSO Buddle has been working with some children and PCC at the skate park for repairs to be done. A drunken group of youngsters from Bretton and Orton were put back on the bus home last weekend.

A 16^th party in the Leeds Hall last Saturday resulted in PCSO Buddle and other officers confiscating a lot of alcohol, 2 toilet seats and a towel holder were damaged inside the hall.

Graffiti on the Barbers Shop is being investigated – it is a criminal offence.

82) Finance

(i) Accounts for Approval of Payment

Creditor	Vouch Numb	Details	Nett	VAT	Total	Chq No
Mrs B Stanojevic	20	Wages - March	£748.02	-	£748.02	1944
Mrs S Short	21	Wages - March	£320.00	-	£320.00	1945
Mr B Lucken	22	Wages - March	£302.40	-	£316.80	1946
Mrs J Fisher	23	Wages - March	£189.15	-	£189.15	1947
Cambs CC	24	Clerks pension -March	£216.90	-	£216.90	1955
GD Services	25	Tractor repair & lock gravel/tidy cemetery	£470.00	-	£470.00	1956
Walters Ltd	26	Toner - photocopier	£64.09	£11.22	£75.31	1957
Marlow G & C	28	Tractor Insurance renewal	£298.69	-	£298.69	1959
Anglian Water	29	Pavilion 10 July – 18 March	£2,635.2	-	£2,635.23	1960
Soc Clerks	30	Annual Subscriptions	£106.00	-	£106.00	1961
CPALC	31	Clerks Year end training course	£55.00	-	£55.00	1962
BIFFA	32	Refuse – Cemetery - Leeds Hall	£66.16 £46.60	£19.74	£132.50	1963
ESPO	33	Cleaning Mat/Stationery	£99.70	£17.45	£117.15	1964
PCC	34	Rates - Cemetery	£54.53	-	£54.53	DD
PCC	35	Rates - Pavilion	£147.14	-	£147.14	DD
PCC	36	Rates – Leeds Hall	£223.20	-	£223.20	DD
Thistle Fire & Sec	37	L/Hall – Fire Alarm service - Sec Alarm service	£95.00 £95.00	£33.26	£223.26	1965
Jamie Anderson IT Services	38	Supply & set up new laptop computer	£475.00	-	£475.00	1966
AM Strickland	39	Repairs to Leeds Hall floor	£65.00	£11.38	£76.38	1967
Bedford Electric Services	40	Pavilion Lights clock repair	£40.00	-	£40.00	1968
Eye Community Assoc	41	Annual Eyescan donation for printing	£440.00	-	£440.00	1969
Clerk & Councils Direct	42	Annual magazine subscription	£11.00	-	£11.00	1970
BT	43	Telephone	£171.58	£29.23	£200.81	1971
Peakhill G/Works	44	Pavilion water leak	£3,100	£542.50	£3,642.50	1972

The clock at the Pavilion controlling the lights fell apart and has now been repaired.

Does the donation to Eyescan cover its printing costs? The clerk to ask Mrs Parkin.

Finance Committee Meeting Each member had received a copy of the Internal Auditors report and all actions have been completed.

Audit 2009/2010 Each member received a copy of Section 1 – Accounting Statement for the Annual Audit.

The Leeds Hall expenses are higher than the income, as is usual. The colour floodlights need renewing. The buffer will be used to clean the Pavilion floor.

It was agreed to approve the figures presented.

Review of Financial Regulations

The Financial Regulations were reviewed and recommended to remain the same.

All agreed.

The half year precept has just been received and so it was agreed to transfer

£30,000 into the higher interest account as soon as possible.

A cheque sent last month went missing in the post – this was stopped and a new cheque issued.

(ii)Approval of 2009/2010 Audit

The clerk read out the Statement of Assurances 1-8 and it was agreed that all

could be answered yes and that the audit for 2009/2010 be approved.

(iii) S137 Payments – Eye Community Association for Eyescan = £440

83) Planning Applications/Decisions

Appeal Decisions – Appeal Ref:APP/J0540/A/08/2083801

To erect 7 wind turbines at Land at Nutsgrove Farm, Scolding Drove, Thorney

Appeal allowed.

Appeal Ref:APP/J0540/A/08/2090541

To erect 6 wind turbines at Land north east of Thorney, Wryde Croft, Peterborough

Appeal allowed.

PCC – Peterborough Core Strategy Development Plan has been submitted to the Secretary of State. CD enclosed, the submission can be viewed on the PCC website, a paper copy can be obtained.

The clerk and chairman will call a planning meeting before the next full council meeting.

84) Cemetery – Report

It was suggested that a sandbox for Remembrance crosses be made available ready for the next Remembrance Day.

4 burial plots left on the old area.

85) Allotments –Report

The tap at Green Road has been repaired – difficult to locate the stopcock.

There are several allotments at Green Road that need to be worked and 2 for relet.

One unworked allotment at Hodney Road has been vacated. 2 have been ploughed.

There are only 2 good plots to be allocated.

The Green Road roadway will be repaired next week and the chairman and Mr Smith will meet and look at the Hodney roadway.

86) Transport, Roads and Footpaths

The Chairman and Mrs Miller met with Lee Moore from PCC and looked around the village at roads and footpaths. The damaged kerbs in the High Street will be renewed and other repairs done.

Waltham Walk – a slurring repair will be done to the footpath.

The footpath from Fountains Place to the Bakery is in poor repair.

The traffic calming in Crowland Road has had slight changes in the final consultation but should improve the road. There will be 2 zebra crossings.

PCC - E-Mail from Amy Bowles, Transport Planning Officer, – Meeting re junction 8 roadwork’s to be held on 19^th May at 630pm at the Charteris Centre, Normanton Road, Welland, Peterborough. A member of the Parish Council is invited to attend – please inform Ms Bowles.

PCC – Road closure B1443 Bukehorn Road, 8am to 8pm 14^th June to 9^th July.

PCC – Email showing bus service changes. From 30^th May - Citi 7 from Yaxley/Stanground/Queensgate/Fletton Parnwell to Eye replaced by services 36 & 37.

Stagecoach 37 – now low floor accessible buses. 1^st service on Saturdays will now leave Queensgate at 9.05am. Stagecoach 36 will be increased to hourly between Thorney and Queensgate. 1^st bus from Thorney to Queensgate Mon/Fri 6.30 am. Last bus from Queensgate will be 17.45pm.

87) Leeds Hall, Recreation Ground and Amenities –Report

Quotes will be obtained for the hall refurbishment as per Aprils meeting when it has been decided what is required.

The spot lights need replacing.

88) Environmental Matters

Pode Hole meeting held on 19^th May which included a tour of the main site and the Borrow Pit. It is a huge site, is a rolling restoration and has been done very well so far. Signs – Open to the Public, are now permitted. They can sell sand and gravel to businesses only.

The issue of trees/hedges at their roadside will be addressed in the autumn – when bird nesting ceased. Lakes still need pumping.

Susan Marsh has now left PCC.

The Mineral & Waste Document has been updated on the website.

Dave McCabe missed our Parish Council meeting and wishes to attend with his new manager. The clerk will arrange this.

A letter has been received from Rachel Price concerning the children’s activity on the Nature Reserve this weekend.

Invitation to a day trip to John Clare country on 4^th June this includes free guided tours of two top Nature Reserves.

89) Other Correspondence

PCC – Caroline Rowan has now replaced Alison Ivatt as the Neighbourhood Manager for North & West.

PCC – Annual City Council meeting on 17^th May 2010

Sally-Ann Jackson, Peterborough Rep for the Campaign for the Protection of Rural England – She would like to talk to Eye Parish Council about their proposal for an officially designated Green Belt around Peterborough. The recent public meetings showed the strength of feeling in Eye. Ask to the July meeting.

90) Outstanding Items

Mr Briers apologised that the Parish Council website is down – his error but will be restored very soon

91) Next Meeting

Thursday 17^th June 2010 at 7pm

There being no further business the meeting closed at 9.05pm

Eye Village Website

Creditor

Vouch

Details

Nett

VAT

Total

Chq